Adding or Changing an Athletic Field Reservation

Add a Reservation

To request additional reservations per season, submit the simplified Additional Field Reservations Form. Please submit the request with at least 8 days’ notice. Paperwork received by 2 p.m. will be considered as “received” on that day.

Return/Cancel a reservation

If you have a reservation and realize IN ADVANCE that the time is no longer wanted, please return the reservation with as much notice as possible. The amount of credit will be based on the amount of notice. Please submit an Update Field Reservation Form with as much notice as possible. Paperwork received by 2 p.m. will be considered as “received” on that day. When determining the amount of notice, Day 1 is the day that follows the day "received."

General Cancellation Policy

Cancel within two weeks of receiving the initial Rental Confirmation to get full credit. Cancel more than two weeks after receiving the initial Field Agreement, but with at least 15 days’ notice, to get full credit less the Admin Fee - Field Cancellation charge. Cancel with 8 to 14 days’ notice for 50% field credit. There will be no field credit with less than 8 days’ notice. Full credit is possible for light fees with notice.

Cancelling Field Time for Tournament Teams

If you have a team involved in a multi-week tournament or playoffs, we can treat late cancellations as though we had at least 15 days’ notice. This ONLY applies when both conditions are met: 1) contact us with at least 15 days’ notice to let us know WHICH reservations might be cancelled, due to elimination, and 2) provide at least 2 days' notice if the field time needs to be cancelled. REMINDER: When cancellations are received with at least 15 days’ notice, we issue full credit less the Admin Fee - Field Cancellation charge.

Sports Camp & Tournament Cancellation Policy

If all camp or tournament field time reserved is cancelled with at least two months’ notice, full credit will be issued. If field time is cancelled with less than two months' notice, the credit amount will be based upon the General Cancellation Policy, less the initial payment amount.

Rainout a Reservation

If your group was scheduled to use a field that was rained out, please submit an Update Field Reservation Form as soon as convenient. The Parks Scheduling Office needs to receive this form NO LATER than the first day of the following month in order to be processed. NOTE: To get credit for light fees, leave a message at the FIeldLights number (425-452-2864).

Extend the Time of a Reservation

If just a little more time is needed, please submit an Update Field Reservation Form. For example, a 1 p.m. - 3 p.m. timeslot could be EXTENDED to become 1 p.m. - 3:30 p.m. or 12:30 p.m. - 4 p.m. NOTE: If more time is needed to add a game or practice, submit a Additional Field Reservations Form.

Shorten the Time of a Reservation

If less time is needed, please submit an Update Field Reservations Form. For example, a 12:30 p.m. - 4 p.m. timeslot could be reduced to become 1 p.m. - 3 p.m. NOTE: The General Cancellation Policy will apply to field time no longer wanted.

Move a Reservation to a Different Field

If a preferred field opens up and your group wants to change which field is reserved, please submit an Update Field Reservations Form. For example, a Robinswood reservation could be moved to Wilburton.

Change the Date of a Reservation

If your group wants to move a reservation to a different date, please submit an Update Field Reservations Form. The Admin Fee - Field Reschedule charge will apply IF you are changing the date initially reserved with less than 15 days’ notice OR the date is being changed from one month to another. For example, maybe one week is preferred over another or one day of the week is better than another.

Changing a Reservation from a Practice to a Game

Please let us know if a reservation will be for a game (rather than a practice) by submitting an Update Field Reservations Form or submit a game schedule.

NOTE: If the field will receive a full game prep for the added game, the Game Prep Fee will apply. See the Field Rental Fees for more information.

Field Rental Fees (2023) (2022)

Change the Basepath/Pitching Distance for a Reservation

Please review the Field Agreement. In the upper left under the Client name, it lists the "Purpose of Use", including the basepath and pitching distance for baseball and softball rentals. If this is incorrect, please contact us via email. We may ask for an Update Field Reservations Form. NOTE: Although some fields may be able to accommodate multiple base distances, the base distance will ONLY be changed if the request coordinates with other scheduled use and the pitching distance set. For example, base distances will NOT be moved for just one reservation during the day when the rest of the day is at a different basepath. The base distance will NOT be moved if there is a built-in pitching mound that isn’t compatible with the requested distance. Please contact the Parks Scheduling Office if unsure of the current options.