While reservations are often not required to use Bellevue sports fields, they are if you want to use Bannerwood Park, need lights, want game prep or are collecting a fee from participants. Groups using a field on a first-come, first-served basis must leave if a group with a reservation arrives.
Field reservation: yes or no?
- Are required to use Bannerwood Field, have lights, requesting game prep or collecting a fee from participants. Groups using a field without reservation must leave if a group with a reservation for the timeslot arrives.
- Are recommended if inviting others to come. Having a reservation is the only way to have priority over first-come, first-served use.
- Can be for a variety of activities:
- List of Fields
- Games and Practices: Baseball, softball, ultimate, soccer, lacrosse, flag football, kickball and cricket.
- Groups: Companies, organizations, schools, friends and families.
- Events: Tournaments, camps, tryouts, picnics and parties
- Require advance planning, since we require at least eight days' notice.
- Are not free. Field Rental Fees
Groups with reservations will get a Field Agreement that can be taken to the field as proof and have the right to kick off drop-in users for the date/time of their reservation.
Field reservation process
- Check field availability (If the Request Submission Deadlines haven’t passed, please skip this step.)
- Contact the Parks Scheduling Office at BallfieldRental@bellevuewa.gov or (425) 452-6914.
- Notes:
- Fields without lights can be used until dusk: Lights and Darkness Schedule
- Closing time for fields with lights: Newport Hills Soccer (10 p.m.) & all other fields (11 p.m.)
- North Robinswood Cricket Field: Available on school days beginning at 5 p.m.
- Gather documents
- Current Certificate of Insurance: All Groups (Youth programs, Ongoing use, Camps, and Tournaments) must provide a current COI meeting the following requirements:
- Must list “The City of Bellevue, its officials, employees and volunteers, PO Box 90012, Bellevue, WA 98009-9012” as Certificate Holder and named Additional Insured.
- Minimum amount of General Liability: $1,000,000 per occurrence/$2,000,000 aggregate.
- COB Concussion-Cardiac Arrest Compliance Form: Required annually from all sports organizations
- BSD Concussion Compliance Form: Required for youth groups requesting Bannerwood, Ivanhoe or North Robinswood (based on the school year).
- Proof of Non-Profit Status (if applicable)
- List of Board Members with Contact Information (if applicable)
- Participant Roster with Names and Home Addresses (if requested)
- Current Certificate of Insurance: All Groups (Youth programs, Ongoing use, Camps, and Tournaments) must provide a current COI meeting the following requirements:
- Submit the Field Use Request Form: Submit separate request forms for each season, camp use, each tournament, and different basepath distances.
- Notes:
- If the Request Submission Deadlines have already passed, you can contact us for availability first (Step 1).
- After the deadline, request forms will be processed in the order received.
- If a Field Use Request Form has already been submitted, but more field time is wanted, submit the simplified Add/Update Field Reservations Spreadsheet.
- Notes:
- Review Processing & Confirming Requests webpage for next steps in the process.
Payment information
Fees
Field rental fees are hourly rates based on the age of the participants, quality of the field, and for Non-Profit youth groups, the Bellevue Residency Percentage. If lights are needed, there is an hourly fee in addition to the field fees. Fees by Field
Payment schedule
Payment for the first month of use is due prior to receiving confirmation. Payment for additional months will be due by the 15th of the month prior. (Some returning groups have been approved for the Field Post-Payment Plan with a down payment involved. Contact the Parks Scheduling Office for more information.)
- Note: Camps and Tournaments have an initial payment due immediately with the remaining balance due by the 15th of the month prior. Refer to the Tournaments or Camps webpages for more information.
Accepted forms of payment
- Cash
- Check (payable to the City of Bellevue)
- Note: We cannot accept a check payment within two weeks of the field use.
- Debit/Credit Cards: Visa/MasterCard only
- Note: Cards can be provided through online payment, via phone, or on a Credit Card Authorization Form