|
REPORT TYPE |
POSITION PREPARING |
PURPOSE |
FREQUENCY |
DISTRIBUTION |
|---|---|---|---|---|
|
Annual Reports |
Public Information Officer |
Provide information of Department productivity, crime statistics, training and other summaries. |
Annual |
Supervisors Command Officers Deputy Chiefs Chief |
|
ICMA Performance Survey Report |
Administrative Services Major |
Provide comparative analysis with ICMA cities and exchange “best practices”. |
Annual |
Provided to the Chief of Police through the chain of command. |
|
Benchmark Cities Survey Report |
Administrative |
Provide comparative analysis/data with other benchmark police departments. |
Annual |
Provided to the Chief of Police through the chain of command. |
|
Use of Force Review (1.3.6) |
Supervisor of Involved Employee and Command Review |
Provide immediate review of incidents involving force. |
As necessary |
Provided to Deputy Chief through the chain of command. |
|
Pursuit Review |
Immediate Supervisor/ Commander |
Provide immediate review of pursuits. |
As necessary |
Provided to Deputy Chief through the chain of command. |
|
Employee Performance Appraisals (35.1.2) |
Immediate Supervisor |
Provide employee with feedback regarding performance. |
Monthly for probationary, semi-annual and annual for all others. |
Provided to Deputy Chief through the chain of command. |
|
Juvenile Enforcement and Prevention (44.1.3) |
Investigations Major |
Ensure programs are effective and meeting community needs. |
Annual |
Provided to the Chief of Police through the chain of command. |
|
Specialized Assignments (16.2.1) |
Designated Section Commander |
Ensure proper allocation,use of personnel and evaluation. |
Annual |
Provided to the Chief of Police through the chain of command. |
|
Crime Prevention Program Analysis (45.1.1) |
Investigation Section |
Evaluate program to ensure its effectiveness and positive outcomes. |
Annual |
Provided to the Chief of Police through the chain of command. |
|
Victim Assistance Program Analysis (55.1.2) |
Investigation Section |
Analysis of victim needs and services available. |
Once every 3 years |
Provided to the Chief of Police through the chain of command. |
|
Uniform Crime Reporting |
Crime Analysis Unit |
Provide information regarding Part 1 crimes. |
Monthly, quarterly, annual |
Provided to Administrative Services Deputy Chief and to WASPC. |
|
After Action Reports for Critical Incidents (46.1.3) |
Incident Commander |
Provide After Action Report with recommendations. |
As needed |
Provided to the Chief of Police through the chain of command. |
|
Action Plans (46.1.5) |
Incident Commander |
Provide information concerning a special event (such as Arts and Crafts Fair) |
As needed |
Provided to the Chief of Police through the chain of command. |
|
Financial and Budgetary Reports (17.4.1) |
Fiscal Manager |
Provide information on budget analysis and budget projections. |
Monthly, quarterly, annual |
Provided to the Chief of Police for review and chain of command. |
|
Training Report |
Training Commander |
Provides information on in-service and other training. |
Annual |
Provided to the Administrative Services Deputy Chief. |
|
Crime Analysis |
Investigation Commander |
Provides information on criminal activity. |
Weekly |
Provided to all Officers. |
|
Department Collision Review |
Traffic Commander |
Provides information on officer-involved traffic accidents. |
Monthly |
Provided to the Chief of Police through the chain of command. |
|
Use of Force Analysis (1.3.13) |
Training Unit |
Summary and analysis of incidents. |
Annual |
Provided to the Chief of Police for further dissemination. |
|
Vehicle Pursuit Analysis (41.2.3) |
Office of Professional Standards |
Summary and analysis of incidents. |
Annual |
Provided to the Chief of Police for further dissemination. |
|
Employee Grievances (25.1.3) |
Office of Professional Standards |
Summary and analysis of incidents. |
Annual |
Provided to the Chief of Police for further dissemination. |
|
Community Involvement Report (45.2.2) |
Investigation Commander |
Provides information on community input and interaction. |
Quarterly |
Provided to the Chief of Police through the chain of command. |
|
Workload Assessment (16.1.2) |
Section Commanders |
Provides assessment of workload. |
Every 3 years |
Provided to the Chief of Police through the chain of command. |
|
Goals and Objectives Report (15.2.1 & 15.2.2) |
Deputy Chiefs |
Provides goals and direction to the Department. |
Annual |
Provided to the Chief of Police. |
|
Case Report Status (82.1.5) |
Administrative Services Major |
Update and status of reports. |
Monthly |
Provided to Deputy Chiefs. |