27.00.030 NOTICE OF INFRACTION/CITATION ACCOUNTABILITY (CALEA 82.3.4)
Notice of Infraction/Citation (NOI/C) accountability and audit procedures are established and maintained according to procedures established by the Administrative Services Section and the State of Washington, RCW 46.64.010.
NOI/C books are issued to individual officers by the Administrative Services Section Commander or designee. Once the book is issued, the officer assumes responsibility for the book and each NOI/C. No more than three NOI/C books may be issued to one officer at a time. Each officer must sign for the issued book of NOI/C’s. The receipt is kept on file within the Records Unit.
Citations are issued according to the number on the citation, and in sequence from smaller numbers to larger numbers. Citations are stored in secure area in the Records Unit work area.
Criminal traffic citations received by the Records Unit are filed according to the citation number. A copy is filed with the case and is entered into the records management system. Infraction and criminal citations are entered by Records personnel into the Citation Table of LERMS and are filed by citation number.
Officers will turn in completed NOI/C's at the end of the shift on the day they are issued. The NOI/C will be forwarded to the Administrative Services Section for processing. Officers will retain LEA infraction copies until all 25 copies are issued, and then all 25 LEA copies of a completed ticket book will be placed in numeric order and turned into the Administrative Services Section.
In the case of a lost or stolen NOI/C, the officer to whom the NOI/C is issued will immediately forward an officers report to the Administrative Services Section Commander, via their immediate supervisor. If an officer’s employment is terminated for any reason, or if the officer is promoted or transferred, or if the officer is placed on extended military leave and will no longer be issuing NOI/C’s, then the officer’s NOI/C book must be turned into the Administrative Services Section.
Voiding a NOI/C
A NOI/C may be voided if written in error of law or judgment. In voiding the NOI/C, use the following steps:
v The officer will contact their immediate supervisor as soon as possible to explain the reason the NOI/C should be voided and to permit the supervisor to review the officer's action
v The officer will print "VOID" along with a brief, concise statement of the reason for voiding on all copies of the NOI/C
v The supervisor will sign and date the NOI/C and forward all copies of the voided form to the Administrative Services Section through normal channels
The following are several examples of reasons for voiding a NOI/C.
v Violator gave false information. (e.g., wrong name, address)
v Officer entered wrong information which caused the NOI/C to be invalid
v Vehicle parked in prohibited zone, but was broken down. Driver returned with assistance before officer completed NOI/C
v Officer unable to complete NOI/C because of receiving an emergency call. (e.g., a robbery in progress, assist another officer)
v Administrative review determines that the issuance of the NOI/C was not incompliance with Department policy statements or existing traffic laws
When voiding a NOI/C officers will indicate the number of the new NOI/C.
On an annual basis, the Technical Systems Coordinator or Department designee will audit the central records computer system for verification of all passwords, access codes, or access violations.
See Traffic Unit Manual for SECTOR procedure. The Washington State Patrol is responsible for SECTOR infractions.