27.00.010     PUBLIC RECORDS

 

Public records include any writing, which contains information relating to the conduct of government or the performance of any governmental function regardless of physical form or characteristics.  Writing includes all means of recording any form of communication-documents, pictures, computer tapes or disks, sound recordings, film and machine-readable material.

 

Examples of what public records include:

 

v     Policies and Procedures

 

v     Correspondence and/or memoranda related to official public business

 

v     “Record/Official Copies” of meeting agenda and minutes

 

v     Documents relating to legal or audit issues

 

v     Messages that document Department actions, decisions, operations and responsibilities

 

v     Messages that initiate, authorize, or complete a business transaction

 

v     Drafts of documents that are circulated for comment or approval