24.00.070     HOLDING FACILITY       (CALEA 72.7.1)

 

Holding Facility - Hours of Detention

 

The Bellevue Police Department operates a “Six Hour holding facility”  and thus is designated as a facility in which a person may be held in custody for a maximum of six (6) hours.

 

Facility Operations

 

Holding Facility operations shall be assigned under the Support Services Division managed by the Administrative Services (PSU) Captain and supervised by the Lieutenant in the Courts and Custody Unit.  The Department expects all employees involved in holding facility operations to treat prisoners with respect and conduct themselves in a safe manner in accordance with the policies, procedures, rules and regulations in this manual.

 

If emergency circumstances do not allow for release or transfer within six hours, the on-duty Patrol Supervisor will notify Records of the delay, make arrangements to provide a meal for the prisoner and ensure that the reason for the delay is documented in the officer's arrest report.

 

Emergency circumstances shall include any delays caused by lack of staffing due to emergency calls for service.  Prisoners shall be released or transferred as soon as possible.

 

Persons arrested and detained in the holding facility are to be booked and released, afforded the opportunity to post bail, or transported to the King County Jail or other appropriate facility as promptly as circumstances permit. 

 

The Department’s booking facility is not capable of accommodating prisoners with special needs and disabilities.  Those prisoners must be taken directly to one of our contract jails.

 

Training

 

All personnel using the Holding Facility will receive initial training on its operations, to include fire suppression and equipment provided for use by the Department, and retraining at least once every three years.

 

Access to Facility

 

Only commissioned officers, their detainees and essential Department staff will be allowed in the holding facility.  No other persons will be permitted entry unless authorized by a police supervisor.

 

Essential persons are officers, detainees and Department employees conducting business in the holding facility.  All other persons are considered nonessential persons.

 

Nonessential persons (janitorial staff, etc.) are permitted in the Holding facility only when accompanied by a police officer or PSO and all prisoners are locked inside of a cell.  If no prisoners are inside the facility, janitorial staff may enter without an officer present.  However, they must cease their cleaning duties and leave facility when any officer arrives with a prisoner in custody.  Nonessential persons performing maintenance and custodial services are approved access after the successful completion of a criminal justice contractor background check which includes fingerprinting, per FBI CJIS Security Policy 5.12.

 

Sworn personnel may be asked to grant a non-essential person access to the holding facility to conduct maintenance and/or janitorial services.  Non-essential personnel entering the holding facility must be escorted and upon completion of their activities, their work must be checked to ensure that tools and other material are not left behind.

 

The Department Holding facility is not open to the general public for viewing/tours, etc. unless approved by Command Staff.  No tour will be given while prisoners are being detained in the Facility.

 

Access by outside agency officers will be gained by use of an intercom on the outside of the Holding facility.  Records staff shall monitor the intercom system during normal hours of operation.  The Washington State Patrol BAC technician shall be granted one electronic cardkey.  Additionally, other non-department personnel may be granted an electronic cardkey if authorized by Command Staff and such access is for the furtherance of official business. 

 

Facility Security and Maintenance

 

While prisoners are being booked or detained, firearms and knives are to be secured in the locker located outside the entrance to the Holding facility.  This policy also applies to any back-up firearms/weapons.

 

The Holding facility is accessed via an electronic cardkey system.  The cell doors are manually accessed via one set of Holding facility cell keys, which shall be kept in the key box in the officer bay.  An extra set of cell keys, with a manual cardkey over-ride (emergency only) will be kept at the booking counter.

 

If the working set of Holding facility keys cannot be located, the on-duty Patrol Supervisor is to be notified immediately and he/she will provide the lieutenants' set of keys.

 

The on-duty Patrol Supervisor will authorize use of the spare set of keys and will take the necessary action to attempt to locate the missing keys

 

In the event that the Holding facility keys are lost, the on-duty Watch Commander will be notified and, if necessary, the locks will be re-keyed and new sets established and maintained as required herein.

 

Damage to the Holding facility caused by a prisoner will be reported to the on-duty Patrol Supervisor, who will direct that a report of the damage is included with the prisoner’s arrest record or that a separate criminal charge be initiated.  A copy of the report concerning the damage will be forwarded to the Risk Management Office.

 

The doors of unoccupied cells (1-6) shall remain closed and locked.  All doors leading out of the secure booking area or to the outside of the facility shall remain closed and locked at all times except when accessing the doorway.  The PSO’s are responsible for checking all the doors in the Holding facility on a weekly basis, and entering the information in the Security Data Base. 

 

The fenced Sallyport entrance gates shall be locked and secured at all times unless prisoners are being brought into or out of the facility.  In the event the Cardkey system is out of order, the Custody Unit Supervisor or the on-duty Patrol Supervisor shall open the gates on a temporary basis via the manual override switches in the sally port.

 

Safety Inspections

 

To ensure the safety of our employees and others who may enter the holding facility, the following  safety inspections and maintenance function shall be performed as indicated:

 

 

Search of Prisoners and Cells      (CALEA 72.4.5 and 72.5.1)

 

Upon entering the booking area, each prisoner shall be thoroughly searched.  Each person to be placed in detention will be searched for contraband/weapons as necessary to protect the safety and security of staff, prisoners, and the facility.

 

Searches will be conducted by a person of the same sex as the prisoner whenever possible.  The scope of each search will be sufficiently thorough enough to identify all prisoner property, money, and any weapons or contraband carried by the prisoner.  Belts, shoelaces and any other item that may be used to harm a person or property will be removed from the prisoner and placed with the prisoner's property in the property locker.

 

Booking room cells will be checked each day during routine security checks conducted by the PSO’s. Additionally, Officers and PSO’s will perform a security check of cells used by prisoners, including a search for weapons and contraband, prior to and immediately after each use of a cell. Any discovered contraband, weapons, or other items will be collected and reported immediately to the Courts and Custody Unit Supervisor.

 

Strip searches, if required and authorized by a Patrol supervisor, will be conducted by a person of the same sex as the prisoner.  The search will be conducted in a private area that is out of view of the security cameras.  Refer to Strip and Body Search policy.

 

Prior to being placed in a cell, all prisoners will be scanned by a metal detector that is maintained in the holding facility for this purpose.

 

Any evidence found on a prisoner during the booking process is the responsibility of the officer discovering it and will be tagged as evidence and placed in the Evidence Entry Room.  Contraband found will also be tagged and placed in the Evidence Entry Room and the person will be charged as applicable.

 

Booking      (CALEA 72.1.3, .1.7, .5.3, & .6.3)

 

Arrest Report – Book of Arrests – Confidentiality:  The following information will, when applicable, be recorded concerning each person detained in the holding facility.  Only the information required to be maintained in the Book of Arrests is open to the public.  Arrest reports are confidential and only for criminal justice agency use.  Confidential information may be released pursuant to court order, written permission of the subject thereof or in accord with RCW 70.48.100, Chapter 10.97 RCW and/or Chapter 42.56 RCW where applicable.

 

An Arrest/Detention Report (ADR) will be completed as soon as practical and submitted for review and filing when applicable to ensure a timely court appearance for all Bellevue Police prisoners booked into the Holding facility.

 

Medical Inquiry and Response

 

During booking, each prisoner will be observed closely for apparent medical problems or injuries, and questioned concerning current illness, injury, medication and treatment.  The prisoner's responses, or lack thereof, and the booking officer’s observations will be recorded in the arrest report.

 

During booking, each prisoner will be observed and any visible body deformities, trauma markings, bruises, lesions, jaundice, or obvious physical limitations will be documented in the case report.

 

If a prisoner appears mentally ill and either incapacitated or a danger to self or others, a Mental Health Professional will be consulted to determine if the prisoner should be transferred to a medical facility or if s/he can be detained at either  the King County Jail or Snohomish County Jail.  Any prisoner appearing to be under the influence of drugs shall be questioned as to what type of drug they have ingested and their condition shall be monitored closely.  If necessary, the prisoner shall be transported to an approved medical facility for examination by a qualified medical professional prior to being booked and placed in detention.

 

If the suspect is refused by any of the contract Jails due to their mental illness related behavior, the suspect should be taken to Harborview Crisis Triage Unit.  The CTU staff will attempt to stabilize the prisoner’s behavior while treating any immediate medical problems.  The CTU will permit a police hold, if officers indicate it on the mental health contact report form, and speak to the staff of the CTU in person regarding their request. (41.2.8b)

 

Holding facility Log

 

At the time of arrest the following information will be recorded by the booking officer  in the Holding facility Arrest Log:

 

 

Records Unit Arrest Log 

 

The following information will be recorded on a timely basis in the Records Unit Book of Arrests by Records Unit personnel:

 

 

The on-duty supervisor will ensure that all prisoners brought into the Holding facility by outside agency officers will be noted on both arrest logs.

   

 Cell Capacity

 

The maximum prisoner capacity for the Holding facility is 28. If an incident results in group or mass arrests that exceed holding facility capacity, procedures found in the Unusual Occurrences Manual under Mass Arrests shall be followed.

 

Each cell has a rated maximum capacity for prisoners.  Cell capacities are as follows:

 

 

Emergency Evacuation Procedures

 

When it becomes necessary, for any reason, to evacuate the building or that area of the building containing the Holding facility the Records Specialist responsible for monitoring the detention area by closed circuit video, will immediately notify the on-duty Patrol Supervisor if prisoners are being held.  The Patrol Supervisor will assume the responsibility for the removal and security of any prisoner(s) located in the cells.

 

In the event of an emergency, NORCOM will be notified and the Bellevue Fire Department will be dispatched immediately.  Officers will aid the Fire Department in gaining access to the Holding facility.

 

An investigation into the emergency incident will be made by the Police Department, in conjunction with the Fire Department.  A report on the incident will be submitted to the Chief of Police via the chain-of-command.