14.00.160     CONFIDENTIALITY OF INVESTIGATIONS                     (CALEA 52.1.2)

 

The Office of Professional Standards is responsible for maintaining records of all documentation pertaining to Dissatisfaction with Service Complaints, Incident Reviews and Standards Investigations.  The following practices shall apply in regards to these records:

 

v      Investigative records will be disclosed in compliance with state law and court orders.

 

v      Dissatisfaction with Service Complaints, Incident Reviews, and Standards Investigations shall be maintained in a numbered and orderly fashion in a secured area.

 

v      A tracking number is assigned to each investigation to include the year (e.g., 04-001, 04-002 etc) and type (e.g. F/S, I/S, C,D/S).

 

The files maintained for   Dissatisfaction with Service Complaints, Incident Reviews, and Standards Investigations shall be considered confidential in nature and are not to be viewed or discussed apart from official Department business.

 

The Professional Standards Captain must approve any viewing of files by personnel not assigned to the Office of Professional Standards, with the exception of the Chief of Police, Deputy Chiefs, or Department Legal Advisor.